Outlook 365 Email Setup

Jun 21, 2025 | Email Tutorials

Set Up Your Email in Outlook 365 (Desktop)

If you’re using Microsoft Outlook 365 email setup on your Windows or Mac computer will be easy to add your professional email account using the IMAP (IMAP vs POP3) protocol to keep your emails synced across all devices.

⚠️ Please Note

This guide is intended to assist with commonly used software tools. While we strive to enhance your experience wherever possible, setup and technical support for third-party applications fall outside the scope of our services.

Index

Step by Step Guide
Outlook 365 Email Setup Video
Frequently Asked Questions
Pro Tips
Useful Links

Here’s a step-by-step guide

Step 1: Open Outlook

Launch Microsoft Outlook 365 on your computer.

If it’s your first time opening Outlook, you’ll be prompted to add an Email in Outlook 365 automatically.
If not, click on:

File (top-left corner)
Then click Add Account

Step 2: Enter Your Email Address

A window will pop up asking for your email.

Type your full email address (e.g., you@yourdomain.co.za)
Click Connect

Step 3: Choose Account Type → Select IMAP

Outlook will ask what type of account you want to set up.
Select IMAP (not POP).

Step 4: Enter Incoming & Outgoing Server Settings

You’ll now need to fill in your server details manually.

Incoming Mail (IMAP) Server:

Server: mail.yourdomain.co.za
Port: 993
Encryption method: SSL/TLS
Username: Your full email address
Password: Your email password

Outgoing Mail (SMTP) Server:

Server: mail.yourdomain.co.za
Port: 465
Encryption method: SSL/TLS
Username: Your full email address
Password: Your email password

Click Next when done.

Step 5: Enter Password Again

Outlook will ask you to confirm your password.
Enter your email account’s password and click Connect.

Step 6: You’re Done!

Outlook will verify your settings and connect to your mail server.
Once the setup is complete, you’ll see a message saying “Account successfully added.”

Click Done to start using your email.